Privacy Policy

Last updated: 14.06.2026

Contact details for data subjects: info@svalbardtrek.com | +447904685257 | Arik Lavie 1, Netanya | Sagi Sasonov – Owner

Point of contact: SAGI SASONOV – OWNER

1. Scope of this Policy

This is a privacy policy template for informational / showcase websites with no online purchases.

This policy applies to the website, contact forms, mailing systems and CRM systems, and communication via email/phone.

2. Short Definitions

“Personal information” – Any information about an identified or identifiable person (name, email, phone, IP).

“Processing” – Collection, storage, use, transfer, deletion.

“Controller” – Your business, as it determines the purposes and means of processing.

“Processor” – External service providers processing data on your behalf.

3. What Information We Collect

A. Contact form / download forms – name, email, phone, inquiry content.

B. Newsletter subscriptions – name, email, mailing preferences.

C. Technical website usage data – IP address, cookie identifiers, pages viewed, time on site, traffic sources.

4. Purposes of Use

Responding to inquiries and providing information about services.

Professional and marketing communications subject to consent.

Analytics and improvement of the website and user experience.

Website security and prevention of fraud/abuse.

Compliance with legal obligations.

5. Cookies and Similar Technologies

The website uses cookies for operation, analytics, and marketing purposes.

Consent banner: accept / decline / manage preferences. Until a choice is made, non-essential cookies are not loaded.

A permanent “Cookie Preferences” link will appear in the website footer.

6. Legal Bases for Processing

Consent – newsletter signup, non-essential cookies.

Legitimate interest – responding to inquiries, website improvement, security.

Legal obligation – maintaining basic records/accounting where required.

7. Data Sharing

Cloud providers, CRM, email marketing and analytics services – under DPA agreements and appropriate security.

Service providers (freelancers/agencies) with minimal access and confidentiality obligations.

Authorities – when required by law or court order.

8. International Data Transfers

Data may be processed on servers located outside Israel. Transfers will be conducted in accordance with applicable law and appropriate safeguards.

9. Data Retention and Deletion

Contact/form data – up to 24 months or until deletion request.

Marketing data – until unsubscribe or defined retention policy.

Logs – according to security and operational needs.

10. Information Security

Minimum access control, 2FA on sensitive systems, VPN for remote work.

Security updates, antivirus and firewall protection, endpoint encryption and backups.

Incident response and backup/recovery procedures.

No system is completely secure, but measures are taken to reduce risk.

11. Data Subject Rights

Right to access, correction, deletion, objection to direct marketing, and restriction requests under applicable law.

For inquiries – contact details must be added in the opening section of the template.

12. Direct Marketing and Opt-Out

Marketing content is sent only with consent. Every message includes an unsubscribe link.

You may also request removal via email support.

13. Minors

The website is not intended for children under 18. If it is discovered that data was collected from a minor contrary to this policy, it will be deleted.

14. Changes to This Policy

We may update this policy from time to time and will indicate the update date. Material changes will be reasonably highlighted.

15. Contact

Privacy inquiries: info@svalbardtrek.com | +447904685257 | Arik Lavie 1, Netanya | Sagi Sasonov – Owner

Appendix: Short Cookie Consent Text

Title: We use cookies

Text: We use cookies for operational, analytics, and marketing purposes. You can choose which cookies to allow in the “Preference Management” screen. For details, see the Privacy Policy.

Buttons: Accept – Decline – Manage Preferences